We were asked to deliver a 2-day CIO Information Symposium providing a mechanism for the Chief Digital Information Officer (CDIO), Mike Stone, to outline his plans to around 600 delegates. The CDIO needed to set out the future vision of Defence Communications and Information Systems to the wider Defence Information family, MOD, industry and professional bodies. The event would feature an exhibition, Information Knowledge and Excellence Awards, networking drinks reception and a gala dinner.
The Symposium would be followed by the Joint Forces Command 1-day Conference where the JFC’s strategy for 2016 and beyond was to be outlined. This invitation only event would have specific focus on Information Age Warfare and attended by senior ranking MOD officials and industry leaders.
With the nature of the audience, exhibition and the topics to be delivered, the event needed to be engaging, interactive and state of the art in terms of technology in use, all of which would need to be prepared within a tight timescale of just two months. It would also feature two Hackathons, Cyber and Solution which would allow organisations to demonstrate and prototype solutions to challenges set pre-event.
everything is possible
Although two months is a very short time to produce an event so packed full of activity, we relished the challenge. A priority was to quickly immerse ourselves within the MOD planning team, learning their objectives and putting together a plan of action to ensure all aims were not only met but exceeded. We worked together closely to secure over half a million pounds worth of high profile sponsorship, alongside sourcing expert speakers to deliver the level of information required and creating an interactive experience from registration through to the event itself.
The inspiration for the Symposium was the ‘future of technology’ (think ‘Minority Report’). Turning the CDIO’s vision into reality, we created motion graphics and video content. These were displayed on a state of the art, super-wide screen, flanked by a curved pixel mesh backdrop to bring to life key messages in a futuristic and dynamic way, allowing the host to interact with screen content live on stage. Avatars were produced for the event hosts to showcase how information might be shared in future military operations.
It wasn’t all technological wizardry. We also made sure there were robust systems put in place for a smooth and streamlined registration, allowing delegates a secure booking, payment and confirmation service. Our dedicated team dealt with everything, from the venue booking, catering requirements and speaker liaison/rehearsals ensuring every finer detail was in place.
A quick turnaround from conception to completion did nothing to hold us back, resulting in an event which was deemed a huge success by all involved. Effective contract management, timely and accurate provision of financial reports and excellent team communications were all highlighted in the client feedback. Although don’t just take our word for it, here’s some praise from the people themselves…
“Glasgows provided accurate cost, ticket/sponsorship sales breakdowns and requested information in a timely manner against compressed timescales”
“With the changing requirements throughout the project Glasgows was extremely responsive and exceeded our expectations”
“Glasgows demonstrated innovation with regards to the event AV requirements, a specific example of this being the screen options suggested for the main plenary room.”
“Glasgows worked seamlessly with the third party suppliers including the venue, industry sponsors and Avatar [3D computer graphics] provider.”
See it all with your very own eyes by checking out the highlights video above
What did our client say?
I just wanted to say thank you very much for all your support in pulling together the Symposium over the last couple of days. I have been most impressed with the professional and can-do way that you and your team have pulled it all together – including the trivial, like getting my script printed! Many thanks, you will be ready for a good rest!
Cdre Alistair Adams, Royal Navy Ops CS Hd, Information Systems and Services